Our client, a leading public sector organisation, based in Ballymena are looking to recruit a Temporary Administrative Officer to join their team.
The role is available immediately until end of June.
Hourly Pay: £11.11
37 hours per week Monday to Friday.
Answering, processing or redirecting where necessary a range of
telephone queries from internal and external customers/public,
whilst responding appropriately, professional and specifically to
customer needs. Recording accurate messages, identifying and
referring urgent messages as needed.
Receiving all visitors to office, responding appropriately to
customer needs. Notifying appropriate member of staff in a
timely manner. Providing hospitality ie tea/coffee as required.
Recording and processing incoming mail in a timely manner.
Preparation of outgoing mail in a timely manner. Operation of
Typing of all required work which may include pre-sentence
reports, management reports, routine letters/memos, Board
papers, minutes, forms, e-mails etc. This may include
preparation of presentations using Excel or PowerPoint.
Carry out general office duties; monitoring stock levels of
stationery and office equipment (reporting any faults or requests
for servicing) and processing of requisitions for the same in an
efficient manner. Maintenance of cash books in line with
organizational standards. Photocopying, filing and upkeep of
office systems. Arranging appointments and maintaining diaries.
Maintaining, updating and creation of appropriate filing systems
for total office needs, including confidential files. Checking,
maintaining and updating records.
nputting accurate computer/database records and maintenance
When required to undertake the Fire Warden role and carry out
tasks as necessary, for example, fire alarm tests, fire drills,
emergency lighting etc. When required to undertake the role of
First Aid Appointed Person unless exceptional circumstances
apply. (These duties may be added to or revised as necessary.
Training is provided for both roles).
Maintaining and updating professional knowledge by
identification of own training and development needs, updating
practice and attending relevant training courses, as agreed with
Applicants must have:
five GCSE/GCE passes (at A, B or C) / CSE Grade 1 passes
one of which must be English (Language) or recognised
equivalent or higher qualification;
two years’ comprehensive experience of using word
processing gained within the last five years working in an office
Comprehensive experience of using Microsoft Excel, Outlook
To apply please send your CV via the link.