Office Administrator

About the Role

Office Administrator

Location: Newry
Hours: Flexible, 30-40 hrs per week (will consider part time and full time candidates)

Contract: Permanent Position

Salary: Negotiable dependant on experience

About the Company

We are a successful property development and construction company specialising in the design and build of commercial and residential properties. We are seeking a highly organised and proactive Office Administrator to support the day-to-day operations and contribute to the smooth running of our construction projects.

Role Overview

The Office Administrator will provide administrative support across the business, ensuring efficient office management and assisting project teams with documentation, communications, and general administration. The successful candidate will be a confident communicator, highly organised, and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities

Administration & Office Support

• Manage incoming calls, emails, and correspondence.
• Maintain organised filing systems, both electronic and paper based.
• Prepare, update, and distribute company documents, reports, and presentations.
• Coordinate office supplies and ensure adequate stock levels are maintained.
• Schedule meetings, appointments, and company events.
• Maintain company records and databases, ensuring information is accurate and up to date.

Construction Project Administration

• Support project managers with administrative requirements.
• Assist with preparing project documentation, and reports.
• Maintain site records, drawings, and documentation.
• Ensure documentation is filed and stored in accordance with company procedures.

Customer & Supplier Liaison

• Act as the first point of contact for buyers, clients, suppliers, contractors, and visitors.
• Maintain professional relationships with external stakeholders.
• Respond to enquiries and direct them to the appropriate team members.
• Assist with customer handover documentation and aftercare administration.

• Ensure company documentation is up to date and readily accessible.

Essential Criteria

• Minimum of 2 years' experience in an administrative role.
• Excellent organisational and time management skills.
• Strong written and verbal communication abilities.
• Proficient in Microsoft Office Suite, particularly Word, Excel, Outlook, and Teams.
• Ability to prioritise workload and meet deadlines.
• High degree of accuracy and attention to detail.
• Professional and confident telephone manner.
• Ability to work independently and as part of a team.

To apply, please submit your CV and a short cover letter outlining your suitability for the role.