Invoicing Administrator

About the Role

Invoicing Administrator

Ballymena

Monday – Friday, 8:30am – 5:00pm

Nominate Recruitment are delighted to be recruiting on behalf of a well-established and growing transport company based in Ballymena for an experienced Invoicing Administrator.

This is an excellent opportunity for an organised and detail-oriented individual to join a busy finance team, playing a key role in ensuring the accurate and timely processing of customer invoices while providing first-class support to both customers and internal departments.

The Role

As the Invoicing Administrator, you will be responsible for preparing and managing customer invoices, maintaining accurate billing records, resolving invoice queries, and supporting the wider finance function.

Key Responsibilities

Invoicing & Billing

• Prepare and issue customer invoices accurately and within agreed timescales.
• Ensure all billing aligns with contracts, purchase orders and delivery documentation.
• Process credit notes, invoice adjustments and re-bills where required.
• Monitor outstanding invoices and provide support to the credit control function.

Data & Record Management

• Maintain accurate customer billing records and supporting documentation.
• Reconcile invoice discrepancies against internal systems and records.
• Ensure data is accurate, up to date and compliant with company procedures.

Customer & Internal Support

• Respond professionally to customer enquiries relating to invoices and billing.
• Liaise with Sales, Operations and Finance teams to resolve any discrepancies.
• Deliver excellent customer service through clear and timely communication.

The Person

We are looking for someone who has:

• Previous experience in an invoicing, accounts administration or finance support role.
• Excellent attention to detail with a high level of accuracy.
• Experience using accounting or ERP systems such as Sage, Xero, SAP or QuickBooks.
• Strong Microsoft Excel and Microsoft Office skills.
• Excellent communication and problem-solving abilities.
• The ability to prioritise workloads, manage multiple tasks and meet deadlines.
• A positive, team-focused approach with excellent organisational skills.