Our client, al leading public sector client, based in Larne has a requirement for 15 Administrative Officers
Job Role Required Administrative Officers
Location – Larne
Required Start Date 14 December.
To note that training will be undertaken between the hours of 9am and 5pm. The shift working arrangements will be in place from 1 January.
NB THE TRAINING LOCATION IS SUBJECT TO CHANGE
Duration – an initial period of 4 months with possible extension
Hours of Work full time – shift rotation
Hours per Week 37 hours per week excluding lunch breaks.
This will be worked as part of a shift arrangement which will include regular weekend and night duty. It is expected that the four-week shift pattern will provide coverage for 3 shifts of 8 hours duration every 24 hours i.e. early, late and overnight shift as follows
An example of working times is as follows:
Early Shift: Monday to Sunday 06:00 – 14:30
Late Shift: Monday to Sunday 14:00 – 22:30
Night Shift: Monday to Sunday 22.00 – 06.30
The working pattern is currently based on a recurring 4 week shift pattern of a combination of early, late and night shifts with rest days
Subject to business needs, shift patterns may vary and be subject to change.
Working a shift pattern attracts a shift disturbance allowance of 20%.
Days of Work As detailed above
Main Duties / Purpose Of Job/Function of Role **FULL TRAINING PROVIDED**
The overall job role will be to support the administrative support structure for SPS checks at NI Ports of Entry (POEs)
Ensure that the notification – Common Health Entry Document (CHED) Part 1 and health certificate agree and that the documents meet the requirements of the appropriate EU or national rules.
Analyse manifest documents to ensure that all consignments have been appropriately notified to the control bodies.
Where a manual documentary check is required the AO will conduct a complete check of all documentation.
Check primary documents such as digital copies of the CHED Part 1 and the health certificate.
Identify the correct health certificate and, with the aid of a checklist, conduct the documentary check by cross referencing the information contained on the health certificate against the CHED Part 1. Requirements may vary for some movements e.g. animal by-products, fish, plants and domestic pets.
Record the outcome, sign and date the checklist or computerised record to confirm the check has been completed.
Maintain a register of information on consignments of products for which entry into the Point of Entry has been rejected or re-dispatched.
Receive and process applications for specific live animal and product import licences.
Administer and process import documentation for livestock imports.
Enter details of cattle imports onto APHIS.
Create invoices on Account NI.
Liaise with certifying officers and managers to ensure that resource is present to cover shifts. Update and maintain Portal staffing rotas.
Maintain and order PPE and office supplies.
Record customer complaints and gather evidence to respond to complaint before passing to line manager for decision and sign off.
Conduct general office administration e.g. photocopying, printing, retrieval and filing of records, reception and answering telephone.
As this is a developing role other similar trade-related duties appropriate to the grade, may be required.
Specific Experience required Qualifications – Applicants must have a minimum of 5 GCSEs or equivalent including Maths and English
Additional Requirements Vetting
Appointees must be cleared to Access NI Basic level check.
Appointees must undergo Tuberculosis and Brucellosis medical assessments to ensure their suitability to undertake the full range of duties of the post.
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